Medical Records

Requesting Medical Records

Patients and guardians can request copies of medical records following a visit at an Olathe Health facility. We offer three ways for you to access your medical records.

1. Free Online Access through the Patient Portal

The best way to access your health records is via the Patient Portal, where you can see much of your hospital or clinic visit information anytime it's convenient for you. Click here for access to the portal. If you aren't signed up, ask your care team to help you sign up the next time you visit.

2. Electronic Delivery of Medical Records

If you are a patient or guardian, you can request to have your medical records from Olathe Medical Center or Miami County Medical Center sent to you in an electronic format by Ciox, our Release of Information Company. (Note: This is not connected to your Patient Portal.)

 Please complete the following steps:

  1. Print and complete the E-Delivery Request Form.
  2. Print and complete the Medical Records Release Form for OMC or MCMC.
  3. Mail, fax or deliver in person to the OMC or MCMC address or fax number below.

Haga click aquí para obtener el formulario en español de la autorización de divulgación de registros médicos.

3. Hard Copies of Medical Records*

If you are a patient or guardian and need hard copies of your medical records for yourself or a third party, please complete the following steps:

  1. Print and complete the Medical Records Release Form for physician clinics, OMC or MCMC.
  2. Mail, fax or deliver in person to your physician clinic or the OMC or MCMC address or fax number below.

*Please note: You may be charged a cost-based fee. You may receive an invoice for these charges via mail from Ciox, the Release of Information company used by Olathe Medical Center.

Mail and Fax Information

  • Olathe Medical Center patients

    Health Information Management Department/Release of Information
    Olathe Medical Center
    20333 W. 151st St.
    Olathe, KS  66061
    Phone: 913-791-4200, ext. 4632.
    Fax: 913-791-4335
    For IMAGING RECORDS, fax your request to: 913-791-4498.
  • Miami County Medical Center patients

    Health Information Management Department/Release of Information
    Miami County Medical Center
    2100 Baptiste Dr./P.O. Box 365
    Paola, KS 66071
    Phone: 913-294-6703
    Fax: 913-294-5919
  • Olathe Health Physicians patients

    Click the link below to find your clinic address and fax number.
    For general medical records questions, call 913-782-2974.
    Clinic Locations